HR Operations Specialist
- Temporarily Remote
Description and Responsibilities
MSF-Brazil is an organization committed to promoting inclusion and diversity. We encourage the application of candidates independent of their ethnicity, origin, gender, sexual orientation, age, opinion policies, religious and / or physical difficulties.
ABOUT THE POSITION
OBJECTIVES:
Act as the HR liaison and focal point between Operations (HRCo), MSF Brazil’s National HR Department, the Cell (HRO) and other MSF actors, seeking to provide a timely and efficient response regarding HR and administrative issues in support of the mission.
RESPONSIBILITIES:
• Stablish Human Resources procedures and policies for Operations (in line with Ops needs and HR Brazil guidelines) – including different types of contracts, insurance, medvacs (medical evacuations), among others.
• Undertake salary alignments – IRFG and Hay Grid MSF Brazil.
• Control employment contracts (admissions and terminations of National Staff): analysis of documents and pre-admission, always in compliance with deadlines established by the Labour Law (E-Social) and internal procedures of MSF-Brazil.
• In case of dismissal, ensure proper and in-time procedures for calculations and processing of payments with the external payroll supplier.
• Align with the National HR Personnel Department the validation and processing of Payroll + Benefits (including annual vacation) + Taxes.
• Give support for Staff mobility (for each project), including daily allowances (per diem), departure forms and income tax return - when applicable.
• Support and participate in Insurance contract negotiations (Health and Life insurances).
• Follow Labour issues: Labour inspection and health and safety checks + Collective Agreement.
• Coordinate the process of purchasing benefits and manage the healthcare benefit package
• Conduct Legal Consultations: labour, import and export, visas etc.
• Support visa application processes (humanitarian / voluntary; tourist; temporary residence; etc).
• Interface with Legal Support: HR internal regulation; policies and procedures.
• Interface with Legal: institutional documentation (e.g MOUs, donations) and revision of services contracts for Operations with external partners/stakeholders.
• Follow and support Institutional & HR contracts, CLT or RPA modalities of contracting, including payment of taxes, and the processes of opening branches (CNPJ) and legal powers of attorney
• Carry out the recruitment process for positions supporting Operations in Brazil and LATAM region (BOSSA and decentralized OCB Regional positions)
• Write periodic reports on all aspects of human resources in regional operations (number of employees, HR costs, salaries, etc.).
• Translate institutional documents, when applicable.
• Provide any additional support in all HR matters deemed necessary by regional operations.
• In collaboration with MSF-Brazil referent, verify and ensure that all policies and procedures determined for regional operations are in compliance with the GDP (General Data Protection).
Requirements
REQUIREMENTS
EDUCATION:
• Undergraduate degree
EXPERIENCE:
• Experience with administrative or HR tasks
• Experience with negotiation, contracts and designing procedures
• MSF Field (priority) or Office experience
LANGUAGES:
• Native Portuguese
• Fluent English (mandatory)
KEY SKILLS:
• Microsoft Office package
• Strong written and Oral Communication skills
BASIC COMPETENCIES:
• Commitment to MSF principles
• Planning and Organizing
• Results and Quality Orientation
• Analytical Thinking
SPECIFIC COMPETENCIES:
• Multicultural Awareness
• Negotiation skills
• Service and Orientation
• Behavioral Flexibility
DEADLINE:
September 9th, 2021
FEEDBACK
We are very happy to know about your interest in working for MSF! However, we would like to emphasize that due to the large amount of resumes we usually receive, we are not able to contact all applicants. Only the candidates who have been approved in the first step of the recruitment process will be contacted.
Benefits
About the company
ABOUT MSF
Médecins Sans Frontières (MSF) provides assistance to populations in distress, to victims of natural or man-made disasters, and to victims of armed conflict. They do so irrespective of gender, race, religion, creed, or political convictions.
MSF observes neutrality and impartiality in the name of universal medical ethics and the right to hu-manitarian assistance. MSF claims full and unhindered freedom in the exercise of its functions.
Members undertake to respect their professional code of ethics and to maintain complete independ-ence from all political, economic, or religious powers.
MSF-Brazil has a vibrant team of over 160 people, with F2F teams (approx. 70 people) working out of 4 cities. Being one of the 31 MSF offices around the world, bringing together financial and human resources and increasing expertise to support MSF projects in more than 70 countries, with its Brazili-an Medical Unit and expectations to further enhance our operational support capacity in the next 2 years. MSF-Brazil’s main office is located in Rio de Janeiro with a growing support office in São Pau-lo and has its activities funded by more than 500,000 Brazilian donors. In 2019, MSF-Brazil sent 191 Brazilians professionals from various specialties to projects around the world.
23463
2021-08-26
2024-08-07
MSF - Escritórios